Holistic thinking meets white board planning

Glen Burrows • 7 February 2025

A new way to share information born from holistic thinking

A Revolutionary Approach to Farm Management with Whiteboards

You might be thinking, "Well, this isn’t very interesting or groundbreaking," but let me share why this simple system could be a game-changer for certain farms. It’s born from a deep understanding of Holistic Management (HM) and has the potential to transform how farms operate.

When we visited Francisco Alves at his farm, Herdade de São Luís in Portugal, last September, he couldn’t wait to show us his farm office and the ingenious management system he’s developed. It’s a system inspired by HM principles that he’s applied to every aspect of his farm operations.


A Simple Yet Effective Farm Office

Francisco’s farm office is modest and refreshingly simple. There are no computers, no filing cabinets—just large whiteboards covering the walls and plenty of marker pens. It’s the kind of setup that immediately feels approachable. This simplicity embodies a key HM principle: involving everyone in the decision-making process.

These whiteboards make the farm’s operations transparent and accessible. Whether it’s Antonio, the farm manager, or one of the interns, anyone can walk into the room, glance at the boards, and find the information they need—no logging into computers or sifting through paperwork required.


Organised and Comprehensive Information

The whiteboards are divided into sections, each focusing on different aspects of farm management—grazing plans, crop rotations, financial budgets, and more. They display key information such as weather patterns, pest control measures, and livestock statistics in a clear and visually engaging way.

One of the most innovative features of this system is how it treats cows, sheep, goats, and pigs as individual “companies.” Each species has its own section, with management plans, inputs, and outputs tracked meticulously. This allows Francisco to assess the profitability and ecological impact of each species while also highlighting how they contribute to the farm’s ecosystem as a whole. Processes like the water cycle, nutrient flow, and energy flow are also mapped out, showing how each species plays a part in maintaining the farm’s balance.


Enhancing Collaboration and Decision-Making

This system is more than just organised—it’s collaborative. From Antonio to the farm’s interns, everyone can contribute to or update the boards. This shared ownership ensures the system remains dynamic and responsive. It also makes it easy to spot trends, such as livestock births or pasture usage, and adjust plans as needed.

Colour-coded markers and tags make prioritisation and categorisation intuitive. The iterative and adaptive nature of this approach is a perfect fit for HM principles, encouraging transparency and proactive decision-making while reducing inefficiencies.


Addressing Potential Challenges

I had to ask Francisco about the obvious risk: what happens if someone accidentally wipes off part of the board? He grinned and said, "It’s no problem. Every two days, I take a picture on my phone. At the end of the season, we transfer everything we need into the computer." It’s a simple yet effective way to ensure no data is lost, maintaining the system’s practicality without overcomplicating it.


A System Born from Holistic Thinking

When we first stepped into the office, Francisco joked that he wasn’t a very organised person. Honestly, after seeing this system, I have to disagree. The whiteboard setup is incredibly organised, beautifully simple, and a true reflection of holistic thinking. By blending ecological, economic, and social dimensions into a single cohesive strategy, Francisco has created a management system that’s as effective as it is sustainable.

In the end, this whiteboard-based approach is a testament to how simplicity, combined with a deep understanding of HM principles, can revolutionise farm management. It makes day-to-day operations easier while setting a strong foundation for long-term sustainability. It’s a system that’s not just practical—it’s inspiring.


Film below gives more details on this system

by Glen Burrows 16 April 2025
Why Easter Marks the Start of the EOV Season!
by Glen Burrows 15 April 2025
Humans: The Ultimate Lagging Indicator What Are Indicators? The terms "leading" and "lagging indicators" originate from systems theory and are widely used in economics. In this context, leading indicators give clues about where the economy is going, while lagging indicators show us what has already happened. A classic leading indicator is the number of new job advertisements. If companies are posting lots of job openings, it usually means they expect business to grow soon — a sign the economy may be about to improve. A well-known lagging indicator is the unemployment rate. When the economy slows down, businesses take time to react, and layoffs often happen after the downturn has already begun. So while job ads can warn of change, unemployment confirms it has already occurred. Indicators in Ecology In ecology, particularly within Holistic Management, the same principles apply. Leading and lagging indicators help land managers respond to environmental changes more effectively. Ecological Outcome Verification (EOV) Ecological Outcome Verification (EOV) offers a structured framework for monitoring ecological health using both leading and lagging indicators. Classic leading indicators in EOV include: Dung distribution – shows how effectively animals are using the landscape, which relates to grazing impact. Litter cover – refers to plant material covering the soil surface, helping retain moisture and build organic matter. Soil capping – early signs of water infiltration issues and surface degradation. Classic lagging indicators in EOV include: Soil carbon content – a long-term measure of soil health Biodiversity (plant species richness) – reflects broader ecological balance, but responds slowly to changes in management. Water infiltration rates – reveal soil structure and function after long-term management effects. Leading indicators offer subtle, early signals that help land stewards adjust management in real time. Lagging indicators provide essential long-term feedback but often appear only after major changes have occurred. The Human Condition as a Lagging Indicator Human beings have been remarkably successful in inhabiting every climatic region on Earth, not through biological adaptation alone, but by modifying environments with tools, clothing, shelter, agriculture, and technology. This resilience has allowed us to thrive well beyond the natural carrying capacity of local ecosystems. By importing resources, controlling temperature, and artificially generating food and water, we have effectively decoupled our survival from the immediate health of our environments. However, this very success has dulled our sensitivity to ecological feedback. Because we buffer ourselves from natural limits, we often fail to notice when those limits are being breached. Our ability to override early warnings with technology — irrigation, fertilisers, antibiotics, global supply chains — means we no longer feel the signals of stress in ecosystems. In the past, poor soil meant failed crops and hunger, prompting quick behavioural change. Now, consequences are delayed, but not avoided. This resilience is deceptive. It creates the illusion of stability while ecological degradation accumulates in the background. By the time problems become visible — mass species extinction, collapsing insect populations, polluted waterways, declining soil fertility — critical thresholds may have already been crossed. Our responses come too late, often reactive rather than adaptive. Technology extends our comfort, but dulls our ecological sensitivity. Instead of being part of the feedback loop, we exist outside it — until the damage is undeniable. That is why human behaviour now functions as a lagging indicator. We wait for catastrophe before we act. A Flawed Operating System This lag is rooted in our worldview. Modernity, grounded in dualism and industrial logic, sees humans as masters of nature, not participants within a living whole. It encourages control, prediction, and efficiency over perception, humility, and adaptability. This mindset dulls our ecological senses. It overrides our capacity for intuitive, embodied responsiveness. It privileges measurable outputs over relational awareness. As a result, we are systemically insensitive to leading indicators. We miss the bare soil, the collapsed microbial life, the vanishing pollinators — until their absence disrupts our daily lives. In Holistic Management, trained observers — called monitors — are taught to read the land not only through long-term trends but through its moment-to-moment language. What would it mean for us, collectively, to read the Earth in this way? The Potential of Conscious Adaptation While we currently lag, we don’t have to. The beauty of holistic systems — and of life itself — is that they can be trained to respond more intelligently, more attentively, and more quickly. We can become leading indicators. We can tune into early signs of imbalance. We can feel into the edges of complexity before they fracture. We can act, not react. This shift begins with a new internal operating system, one that Holistic Management helps develop. When we define a Holistic Context for our lives, families, organisations, or communities, we begin making decisions rooted in long-term integrity rather than short-term gain. The health of soil, water, people, and purpose are no longer competing interests but interconnected essentials. This isn’t about idealism — it’s about function. It’s about survival through wholeness. Learning to Sense Again Our capacity to live regeneratively depends on our capacity to sense. Not just to measure or model, but to develop a more reliable holistic impression of nature.To be in a new relationship. To notice, to the best of our emergent abilities the nature of the wind, the soil, the plants, the insects and creatures, the changing seasons. In this way, our technological ingenuity isn’t the problem — our disconnection is. Perhaps the next evolution of human intelligence isn’t in artificial intelligence or global policy, but in restoring our capacity for attuned, holistic sensing — the kind of awareness a good grazer has, or a river shifting course to find flow. A Final Reflection The ecological crises we face today aren’t just about pollution or carbon. They are symptoms of a deeper crisis of responsiveness. We are not behaving as if we are part of the living system. We’re lagging, watching from the outside, narrating collapse like a documentary. But we can wake up. We can step back into the loop. Just as a landscape can recover when the right indicators are observed and the right context is held, so too can we — as individuals and as a species — become wise stewards of our place within the whole. If human behaviour is currently a lagging indicator, then the great challenge — and opportunity — of our time is to become a leading one. The very tool that enabled our extraordinary resilience — technology — can now be repurposed to restore our sensitivity and responsiveness. Rather than standing apart from nature, we can become an active part of it once again, adapting in real time and accelerating ecological recovery faster than passive rewilding alone ever could. 
by Glen Burrows 11 April 2025
…But Were Afraid to Ask
by Glen Burrows 4 April 2025
What are the Context Checks and how do we use them?
by Glen Burrows 4 April 2025
WEBINAR  Growing Rich with Nature – A Special Film Screening with 3LM
by Glen Burrows 31 March 2025
Agroforestry with Pigs: A Woodland Enterprise Model We explore the role of pigs in regenerating and maintaining woodland whilst generating income -- please find the recording & transcript below
by Glen Burrows 27 March 2025
The Foundation of Holistic Management
by Glen Burrows 21 March 2025
How the Four Ecosystem Processes Work Together
by Glen Burrows 14 March 2025
At its core, Holistic Management is about making decisions that align with long-term ecological health, economic viability, and social well-being, no matter where on earth.
by Glen Burrows 14 March 2025
Complexity creates stability in community dynamics
More posts